Registered organisations, branches and officers must disclose information about relevant remuneration and non-cash benefits of office holders and payments made to related parties and declared persons or bodies to the Registered Organisations Commission (the ROC) and their members. This is called an officer and related party disclosure statement.
A template statement is available to assist organisations with making these disclosures.
What to disclose
A registered organisation and its branches must prepare an officer and related party disclosure statement which discloses:
- the identity of the top five office holders ranked by remuneration paid to the officers in the previous financial year, including remuneration from certain boards and related parties
- the relevant remuneration of the top five office holders
- the value and type of non-cash benefits received by the top five office holders, and
- payments made by the organisations or branch to related parties and declared persons or bodies.
A registered organisation can apply to the ROC for an alternative disclosure arrangement in certain circumstances. To find out more about alternative disclosure arrangements please see the Disclosures Fact Sheet (PDF 298.9KB).
Office holders must disclose to the organisation or branch:
- details of remuneration from certain boards and related parties, and
- information about material personal interests in the affairs of the organisation or branch.
There are some exceptions to the requirement to disclose. To find out more about the disclosure obligations of officers, organisations and branches please see our Guidance Note for disclosures required by office holders (PDF 433.5KB) and our Guidance Note for disclosures required by organisations and branches (PDF 427.9KB).
When to disclose
Organisations and branches must create an officer and related party disclosure statement as soon as practicable after the end of the financial year. It must be provided to members and lodged with the ROC within six months of the end of the financial year.
Office holders should disclose remuneration and new material personal interests as quickly as possible. Alternatively a standing notice can be made.
Failure to make the disclosures in accordance with the required timeframes can attract fines.
How to disclose
You can use our Officer and Related Party template form (DOCX 28.2KB). To lodge with the ROC email the statement to firstname.lastname@example.org.
Transitional rules have been made to assist with the commencement of the new disclosure scheme.
- Officers do not need to disclose remuneration if it is paid regularly, under an arrangement that was entered into prior to commencement, under the scheme until 1 July 2017 (all other remuneration must be disclosed);
- The first officer and related party disclosure statements are required to be prepared for financial years commencing on or after 1 July 2017;
- The old rules scheme must remain in place until the beginning of the first financial year on or after 1 July 2017. This means that these provisions can be removed from organisations' rules after 1 July 2017. However if an organisation has not removed these provisions from their rules, the organisation is obliged to meet the disclosure scheme in its rules as well as the disclosure scheme in the RO Act.
- Disclosable material personal interests that already exist must be disclosed within 3 months of 2 May 2017.
The transitional rules are available here .
Officer and Related Party Disclosures - Webinar
To learn more about disclosure requirements and possible exemptions, please contact the Registered Organisation Commission at email@example.com, view the webinar or read the fact sheet.